If you're aiming for a job as a data entry specialist, your resume needs to do more than just list your typing speed. In today’s data-driven world, employers are looking for candidates who combine speed and accuracy with attention to detail and proficiency in digital tools. Whether you’re entering data into spreadsheets, maintaining databases, or managing customer records, your resume is your first impression—and it has to be flawless.
In this guide, you'll find a complete, manually written resume example tailored for a data entry specialist. Plus, you’ll get expert tips to write a standout resume that speaks directly to hiring managers.
SAMPLE DATA ENTRY SPECIALIST RESUME
Jane Applicant
123 Main Street, Springfield, IL 62701
(555) 123-4567 | jane.applicant@email.com
Professional Summary
Detail-oriented and highly efficient Data Entry Specialist with over 5 years of experience in maintaining accurate records, entering high volumes of data, and ensuring data integrity across multiple systems. Proven track record of completing projects ahead of schedule while maintaining 99% accuracy. Strong proficiency in Microsoft Excel, Google Sheets, and data management platforms like Salesforce.
Key Skills
Typing speed: 80+ WPM with 99% accuracy
Data verification and validation
Proficient in Microsoft Office Suite & Google Workspace
CRM systems: Salesforce, Zoho
Attention to detail and problem-solving
Confidential data handling
Time management and multitasking
Professional Experience
Data Entry Specialist
BrightData Solutions, Chicago, IL
August 2021 – Present
Entered and updated over 20,000 customer records in Salesforce with a 99.8% accuracy rate
Managed daily data feeds and reports for cross-functional teams
Identified and corrected data inconsistencies to ensure clean records
Collaborated with IT and customer service to streamline data input processes
Administrative Assistant (Data Entry Focus)
Greenway Logistics, Naperville, IL
May 2018 – July 2021
Entered invoices, billing data, and logistics schedules into ERP systems
Maintained inventory logs and customer account records
Improved data entry procedures, reducing processing time by 15%
Provided administrative support to a team of 10 staff members
Education
Associate of Applied Science in Business Administration
Springfield Community College, Springfield, IL
Graduated: May 2018
Certifications
Certified Data Entry Specialist (CDES) – 2022
Microsoft Excel Advanced User Certificate – 2021
RESUME WRITING TIPS FOR DATA ENTRY SPECIALISTS
Highlight Accuracy and Speed: Employers want both. If you have an impressive typing speed with high accuracy, don’t bury it—feature it right at the top in your skills or summary section.
Quantify Your Work: Numbers make your experience more credible. For example, “Processed 10,000 records with 99.5% accuracy” tells a clear story.
Mention Tools and Software: Being comfortable with platforms like Excel, Google Sheets, or CRMs is essential. Tailor your resume based on the job description.
Keep the Format Clean: As a data entry professional, your resume layout should reflect your attention to detail. Use consistent fonts, spacing, and bullet points.
FREQUENTLY ASKED QUESTIONS
1. What should a data entry specialist resume include?
Your resume should include a clear professional summary, technical and soft skills, work experience with quantifiable achievements, education, and certifications.
2. How can I make my data entry resume stand out?
Use numbers to showcase accuracy and volume. Tailor each resume to the job posting and include keywords from the description to pass applicant tracking systems.
3. Do I need a degree to work in data entry?
Not necessarily. While a degree can help, many data entry jobs require only a high school diploma or an associate’s degree along with strong typing and computer skills.
4. Should I include my typing speed on my resume?
Yes. Employers want to see typing speed and accuracy rates. Include both in your skills section or professional summary.
This guide should set you up with both the knowledge and the tools to write a polished, professional resume tailored to the data entry field. Whether you’re new to the role or a seasoned specialist, applying the right strategies can make all the difference in landing your next job.
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