Professional Administrative Resume Sample with Writing Tips and Example

Administrative roles are the backbone of any efficient organization. Whether it's managing office operations, coordinating schedules, or ensuring smooth communication, administrative professionals keep things running behind the scenes. If you're applying for a job in this field, a well-crafted resume is essential to highlight your multitasking abilities, organizational skills, and attention to detail. That’s why this administrative resume sample is designed to show you exactly how to position yourself as the ideal candidate.

Below, you’ll find a full resume example tailored for administrative roles—perfect for jobs like Office Assistant, Administrative Coordinator, or Executive Secretary. Plus, we’ll walk through key resume-writing tips and answer common questions job seekers often ask about administrative resumes.

Administrative Resume Sample

Jessica Thompson
Los Angeles, CA | (555) 123-4567 | jessica.thompson@email.com
www.linkedin.com/in/jessicathompson

Professional Summary
Detail-oriented and dependable administrative professional with 5+ years of experience supporting executives and teams in fast-paced office environments. Proven ability to handle scheduling, correspondence, travel coordination, and office management with discretion and efficiency. Skilled in Microsoft Office Suite, Google Workspace, and handling confidential documents. Seeking to leverage my organizational skills and proactive approach in an administrative coordinator role.

Key Skills

Calendar and Travel Management

Meeting Coordination

Office Supply Management

Data Entry & Filing Systems

Email and Phone Correspondence

Customer Service

Confidential Document Handling

Microsoft Office Suite (Word, Excel, Outlook)

Google Workspace

Time Management

Professional Experience

Administrative Assistant
BrightPath Consulting, Los Angeles, CA
June 2021 – Present

Managed calendars and scheduled meetings for 5 senior executives, reducing scheduling conflicts by 30%.

Prepared detailed itineraries and travel plans for business trips, ensuring all logistics were handled efficiently.

Maintained confidential records and created weekly status reports using Excel and Google Sheets.

Handled over 100 daily incoming calls and emails, ensuring prompt responses and excellent customer service.

Trained and onboarded two junior administrative staff members, improving team productivity.

Office Assistant
Riverfront Realty, Pasadena, CA
March 2018 – May 2021

Organized client files, managed inventory of office supplies, and ensured seamless day-to-day operations.

Supported HR in scheduling interviews, managing applicant resumes, and preparing onboarding materials.

Implemented a new digital filing system that reduced retrieval time by 40%.

Education
Associate Degree in Business Administration
Pasadena City College, CA
Graduated: 2017

Certifications

Microsoft Office Specialist (MOS) – Certified in Word and Excel

Administrative Professional Certification (APC)

Expert Advice for Writing an Administrative Resume

Tailor your resume for each job by using the keywords and responsibilities from the job posting. Hiring managers want to see that you’re a direct match.

Highlight soft skills like communication, problem-solving, and adaptability, which are highly valued in admin roles.

Use bullet points to make your work history easy to scan. Lead with strong action verbs and results (e.g., "Reduced scheduling conflicts by 30%").

Show tech proficiency by listing office tools and software you're experienced with — especially calendar platforms, CRM tools, and document management systems.

Keep it concise. One page is enough if you have under 10 years of experience. Stick to what's most relevant.

FAQs about Administrative Resumes

1. What should be included in an administrative resume?
Your administrative resume should include a strong summary, skills section, detailed work history with measurable achievements, education, and relevant certifications.

2. How can I make my administrative resume stand out?
Customize it for each job, use metrics to show impact (like improving office efficiency or reducing errors), and include relevant tech and software skills.

3. Do I need a degree to work in an administrative role?
Not always. While some employers prefer an associate or bachelor’s degree, many entry-level roles only require strong organizational skills and office experience.

4. What format works best for administrative resumes?
A reverse-chronological format works best, as it shows your career progression clearly. Keep it clean and easy to read with well-organized sections and bullet points.

If you're aiming for a job in admin support, this administrative resume sample offers a clear roadmap to help you craft a polished, professional application. Remember, the key is to match your experience with the job's needs—and showcase how well you keep things running behind the scenes.