If you're applying for an office manager position, your resume must showcase more than just your administrative skills. As the backbone of an efficient office, you’re expected to be a multitasking problem-solver who can handle staff coordination, scheduling, vendor management, and more. A well-structured office manager resume example not only highlights your competencies but also demonstrates your leadership and organizational skills in a way that hiring managers can’t ignore.
Whether you’re an experienced professional or stepping up into a managerial role, this guide offers a real-world resume sample, writing tips, and answers to common questions to help you get hired faster.
REALISTIC OFFICE MANAGER RESUME EXAMPLE
Emma R. Clarke
emmaclarke@emailpro.net | (555) 321-6789 | New York, NY
LinkedIn: linkedin.com/in/emmaclarke-adminpro
Professional Summary
Resourceful and detail-oriented Office Manager with 7+ years of experience overseeing daily operations, managing administrative teams, and improving office workflows. Proven track record in optimizing office functions, enhancing employee productivity, and maintaining budgets under tight deadlines. Adept at using MS Office Suite, QuickBooks, and Asana to streamline operations.
Key Skills
Office administration & scheduling
Staff supervision & team coordination
Budgeting & expense reporting
Vendor & inventory management
Event planning & executive support
Microsoft Office, QuickBooks, Asana, Google Workspace
Conflict resolution & communication
Professional Experience
Senior Office Manager
BrightCore Solutions, New York, NY
June 2020 – Present
Directed daily administrative operations for a 40-person office, ensuring smooth workflow across departments.
Implemented a digital filing system that reduced document retrieval time by 30%.
Negotiated vendor contracts, saving the company $15,000 annually.
Managed scheduling and calendar coordination for 6 executives.
Trained and supervised a team of 3 junior administrative assistants.
Office Coordinator
Lighthouse Media Group, Brooklyn, NY
Mar 2016 – May 2020
Provided direct support to office manager and executive staff, handling scheduling, correspondence, and travel arrangements.
Coordinated meetings and internal events, increasing team engagement and communication.
Processed expense reports and maintained office supply inventory.
Developed onboarding documents for new hires and managed company policy updates.
Education
Bachelor of Business Administration (BBA)
Hunter College, City University of New York
Graduated: 2015
Certifications
Certified Administrative Professional (CAP) – 2019
QuickBooks Certified User – 2020
RESUME-WRITING TIPS FOR OFFICE MANAGERS
Tailor Your Summary – Lead with a short, punchy summary that reflects your years of experience and top achievements.
Show Numbers – Quantify your impact where possible (e.g., “cut costs by 20%,” “managed 3 direct reports”).
Use Industry Keywords – Incorporate terms such as “vendor management,” “calendar coordination,” or “expense reporting” to pass ATS systems.
Highlight Tech Tools – Many offices use tools like QuickBooks, Asana, or Google Workspace. Make sure to list them.
Keep It Concise – Stick to a one-page resume if you have under 10 years of experience. Two pages are acceptable for more senior roles.
FREQUENTLY ASKED QUESTIONS
1. What should I include in an office manager resume summary?
Focus on your years of experience, industry background, leadership ability, and core competencies. Highlight measurable achievements to set yourself apart.
2. Is it necessary to include certifications on an office manager resume?
Yes, certifications like CAP (Certified Administrative Professional) or software-specific ones (like QuickBooks) show credibility and specialized knowledge.
3. How can I make my resume stand out from other applicants?
Use strong action verbs, tailor your resume for each job description, and include metrics to show your real impact on past organizations.
4. What is the best format for an office manager resume?
A reverse-chronological format works best. It clearly shows career growth and recent experience, which is critical in office management roles.
By following this office manager resume example and expert advice, you'll position yourself as a reliable and skilled candidate who can handle the demands of a fast-paced office environment. Make your resume reflect the value you bring—and watch the interview calls roll in.
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