Top Receptionist Resume Examples and Writing Tips to Impress Employers
.Looking to land your next receptionist job but not sure where to start with your resume? You're not alone. As the first face people see when they walk into an office, a receptionist plays a crucial role in shaping the image of a company. Whether you're answering phones, managing schedules, or greeting guests, your resume should show off your organizational skills, professional demeanor, and ability to multitask — all within a single page.
In this guide, we’ll walk you through what a standout receptionist resume looks like, complete with a full example and expert tips to help you craft your own. If you're searching for receptionist resume examples that actually work in today’s job market, you're in the right place.
FULL RECEPTIONIST RESUME EXAMPLE (TAILORED FOR MODERN JOB SEEKERS)
Jane Applicant
123 Main Street, Los Angeles, CA 90001
(123) 456-7890
Professional Summary
Reliable and polished receptionist with over 5 years of experience managing front desk operations in busy corporate and medical office settings. Known for creating positive first impressions, maintaining organization under pressure, and streamlining administrative processes. Eager to bring my communication and multitasking strengths to a dynamic office team.
Key Skills
Phone and Email Correspondence
Appointment Scheduling
Microsoft Office Suite & Google Workspace
Front Desk Management
Customer Service & Conflict Resolution
Data Entry & Record Keeping
Calendar Coordination
Multiline Phone Systems
Professional Experience
Front Desk Receptionist
Skyline Healthcare | Los Angeles, CA
March 2021 – Present
Greeted and assisted over 50 patients and visitors daily in a fast-paced medical office
Managed five-line phone system, routing calls efficiently and scheduling appointments
Updated patient records using EMR software with 98% accuracy
Maintained a clean and welcoming front desk area to ensure a professional atmosphere
Trained two junior receptionists on scheduling protocols and customer service etiquette
Receptionist / Administrative Assistant
ModernTech Solutions | Burbank, CA
June 2017 – February 2021
Acted as first point of contact for clients and vendors; consistently praised for friendly demeanor
Handled calendar management for four senior executives, including travel and meetings
Processed and distributed incoming mail, emails, and faxes in a timely manner
Monitored inventory and ordered supplies to support smooth daily operations
Assisted HR with onboarding paperwork and new employee welcome kits
Education
Associate of Arts in Business Administration
Westside Community College | Los Angeles, CA | 2017
Certifications
Certified Administrative Professional (CAP), IAAP, 2022
CPR and First Aid Certified, American Red Cross, 2023
SMART RESUME TIPS FOR RECEPTIONISTS
Highlight Soft Skills Early – Hiring managers want to know you’re approachable, professional, and efficient. Make sure your summary and skills section reflect that.
Use Real Numbers When Possible – Quantify your responsibilities (e.g., “answered 50+ calls daily,” “managed calendars for 4 executives”) to show the scope of your role.
Tailor Your Resume to Each Job Posting – Look at the specific requirements in each job ad and use similar wording throughout your resume to get past applicant tracking systems (ATS).
Don’t Overcrowd It – Keep your resume clean, focused, and no longer than one page if you’re early to mid-career. White space is your friend.
Add Certifications or Software Skills – Knowing scheduling platforms or customer service tools can give you an edge, especially in competitive job markets.
FREQUENTLY ASKED QUESTIONS ABOUT RECEPTIONIST RESUMES
1. What should a receptionist put on a resume?
Include a strong summary, relevant work experience, key administrative and customer service skills, and any tools or software you know. Don’t forget certifications or soft skills like communication and professionalism.
2. Do I need a cover letter with my receptionist resume?
Yes, especially if you're applying to a smaller company or want to explain a gap in your experience. A cover letter personalizes your application and lets you show personality.
3. How do I make my receptionist resume stand out?
Use action verbs, quantify your experience, and tailor your resume to the job posting. Adding small details — like familiarity with specific scheduling software or industries — helps too.
4. Can I use a receptionist resume example for different industries?
Absolutely. Just tweak the content slightly to match the setting — for example, a receptionist resume for a dental office might include more about patient interaction and scheduling software.
If you’re serious about landing a receptionist role, your resume needs to reflect the best version of your professional self. Use the receptionist resume examples and tips above as a guide, and you’ll be well on your way to getting that interview call.
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