When applying for a job, the first thing a hiring manager sees isn’t your resume — it’s your email. And how you present yourself in that email can make or break your chances of landing the interview. If you’re unsure how to write the perfect email when sending your resume, this guide is here to help.
In this article, you’ll get a professional resume email sample that you can adapt to your job search, along with expert tips to help you craft a message that stands out in any inbox. Whether you're applying for a corporate job, a creative position, or a government role, a well-written email paired with a strong resume can be your ticket to the next big opportunity.
REALISTIC RESUME EMAIL SAMPLE
Subject Line: Application for Marketing Coordinator Position – Resume Attached
Email Body:
Dear Hiring Manager,
I hope this message finds you well.
I am writing to express my interest in the Marketing Coordinator position at BrightEdge Solutions, as advertised on your company’s careers page. With over three years of hands-on experience in digital marketing, content creation, and campaign analytics, I believe I can contribute meaningfully to your team.
In my previous role at Stratify Media, I managed multi-channel campaigns that increased lead conversion rates by 28% in under a year. I am confident that my skills in SEO, social media strategy, and market research align well with your current initiatives.
Please find my resume attached for your review. I would welcome the opportunity to further discuss how I can add value to your marketing department.
Thank you for your time and consideration.
Warm regards,
Ritika Sharma
Phone: (000) 123-4567
Email: ritika.sharma@email.com
LinkedIn: linkedin.com/in/ritikasharma
TIPS TO WRITE A PROFESSIONAL EMAIL WITH YOUR RESUME
1. Use a clear subject line: Always mention the job title and include “resume” or “application” in the subject. Example: Application for Graphic Designer – Resume Enclosed.
2. Keep it concise: Hiring managers receive dozens of emails. Keep your message to 150–200 words — enough to show enthusiasm, but not too much to overwhelm.
3. Personalize the greeting: Avoid generic openers like “To whom it may concern.” If you can find the hiring manager’s name, use it. If not, “Dear Hiring Manager” is acceptable.
4. Highlight key achievements: Don’t just repeat your resume. Mention one or two accomplishments that align with the job posting.
5. Attach the resume properly: Name your file professionally (e.g., Ritika_Sharma_Resume.pdf) and ensure the formatting is intact.
RESUME-WRITING ADVICE FOR EMAIL APPLICATIONS
When sending your resume by email, it's essential that the resume itself is just as polished as your message. Use a clean, ATS-friendly format with clearly labeled sections. Prioritize relevant achievements and metrics that align with the job. Since you're applying via email, PDF format is preferred to maintain layout integrity.
Also, double-check for typos in both your resume and email. Grammatical errors in your first point of contact may signal a lack of attention to detail — a big red flag for employers.
FREQUENTLY ASKED QUESTIONS
1. Should I include a cover letter in the email body or as an attachment?
If the job posting doesn’t specify, you can include a short cover letter in the body of your email and also attach a more detailed version as a PDF.
2. Is it okay to use the same email for multiple applications?
No — you should tailor each email to the job and company. A generic email is easy to spot and often ignored.
3. What file format should I use for my resume attachment?
Always send your resume as a PDF unless the job posting specifically requests Word format. PDFs maintain formatting across devices.
4. How long should the resume email be?
Your email should be concise — ideally 150–200 words. Focus on expressing your interest, summarizing your qualifications, and prompting further contact.
By following these tips and using the resume email sample above, you can present yourself as a confident and professional candidate from the very first click. In today’s job market, it’s not just about having a great resume — it’s about delivering it the right way.
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