How to Write a Resume Submission Email That Actually Gets Read

Sending your resume is more than just attaching a file and clicking "send." In a competitive job market, your resume submission email is your first impression — it sets the tone for how recruiters view you. A well-crafted email can spark interest even before they open your resume. But what does a good resume submission email actually look like? What should you write in the subject line or the body?

If you've been wondering how to write an effective resume submission email that feels professional yet personal, you're in the right place. Below, you’ll find a complete, real-world example that job seekers can use and adapt, along with some bonus tips and a short FAQ.

Let’s dive in.

COMPLETE RESUME SUBMISSION EMAIL SAMPLE (FOR A MARKETING ROLE)

Subject Line:
Application for Digital Marketing Manager – Resume Attached

Email Body:
Dear Hiring Manager,

I hope this message finds you well.

I am writing to formally apply for the Digital Marketing Manager position at [Company Name], as advertised on your careers page. With over 6 years of experience in performance marketing, SEO strategy, and campaign analytics, I am confident that I can bring measurable results and fresh ideas to your digital initiatives.

In my most recent role at [Previous Company], I led a cross-functional team that increased web traffic by 80% in under 12 months and reduced CPL by 22% across multiple paid channels. I believe this kind of strategic and data-driven thinking aligns closely with the goals outlined in your job description.

I’ve attached my resume for your review. I would love the opportunity to discuss how my background can contribute to the success of your marketing team. Please let me know if any additional information is needed.

Thank you for your time and consideration.

Warm regards,
Arjun Mehta
+91-9876543210
arjun.mehta@email.com

QUICK TIPS FOR WRITING YOUR RESUME SUBMISSION EMAIL

Use a clear and specific subject line. Always include the job title and the word “resume” or “application.”
Example: “Application for Business Analyst Role – Resume Submission”

Keep your message concise. Recruiters don’t have time to read an essay. Focus on impact and relevance.

Avoid generic intros. Instead of “To whom it may concern,” address the hiring manager or team if you know the name.

Attach your resume with a clean filename. Something like ArjunMehta_Resume_DigitalMarketing.pdf looks professional.

Customize the body for each job. Don't copy-paste the same email for every application — a tailored message goes a long way.

ADVICE: HOW TO TAILOR THIS FOR DIFFERENT INDUSTRIES

For creative roles (design, writing, media): Include a link to your portfolio and highlight creative campaigns you’ve led or contributed to.

For technical jobs (engineering, IT, data): Mention tools, languages, or platforms you're confident in and cite measurable outcomes.

For entry-level jobs or freshers: Focus on internships, academic projects, or certifications that show initiative and learning ability.

For senior roles: Use metrics to demonstrate leadership, cost savings, team growth, or strategic wins.

FREQUENTLY ASKED QUESTIONS (FAQ) ABOUT RESUME SUBMISSION EMAILS

1. Should I include a cover letter in the email body or as an attachment?
If the job posting asks for a cover letter, attach it as a separate PDF file. The email body should still briefly introduce you and your interest.

2. What file format is best for resumes?
Always use PDF unless the company specifically asks for Word format. PDF preserves your formatting across devices.

3. How long should the email be?
Keep it under 200 words. Your resume will provide the full detail — the email should spark interest, not replace the resume.

4. Can I send the same email to multiple companies?
It’s not recommended. Each resume submission email should be tailored to the company and job role to show genuine interest.

This guide offers everything you need to confidently send a resume submission email that leaves a lasting impression. Just remember: every detail matters — from the subject line to the signature. When done right, this small step can be the key to landing your next big opportunity.