If you’re looking for a job in administration, having the right resume can make all the difference. Employers want to see more than just your job history—they want proof of your organizational skills, ability to handle office tasks, and support management effectively. That’s where a strong resume comes in. In this guide, we’ll look at a complete sample administrative assistant resume and share practical tips to help you stand out in a competitive job market.
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Sample Administrative Assistant Resume
Name: Jane Roberts
Phone: (123) 456-7890
Email: jane.roberts@example.com
Location: New York, NY
Professional Summary
Detail-oriented Administrative Assistant with over 5 years of experience supporting executives and teams in fast-paced office environments. Skilled in scheduling, document management, travel coordination, and communication. Known for multitasking effectively while maintaining accuracy and professionalism.
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Core Skills
Calendar and schedule management
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Data entry and recordkeeping
Travel and meeting coordination
Office equipment operation
Communication and interpersonal skills
File organization and document preparation
Customer service and reception support
Professional Experience
Administrative Assistant
ABC Consulting, New York, NY
June 2020 – Present
Manage calendars for three senior executives, scheduling meetings, calls, and travel itineraries.
Prepare reports, presentations, and correspondence with a high level of accuracy.
Coordinate company events, team meetings, and offsite activities.
Serve as the first point of contact for client calls and office visitors.
Implemented a digital filing system that reduced paper usage by 35%.
Office Assistant
XYZ Corporation, New York, NY
January 2017 – May 2020
Supported HR department by managing employee records and handling confidential information.
Assisted with recruitment scheduling, onboarding paperwork, and training logistics.
Processed invoices, expense reports, and vendor payments in a timely manner.
Maintained office supplies and coordinated equipment maintenance requests.
Education
Bachelor of Business Administration
New York State University, 2016
Practical Resume Writing Tips for Administrative Assistants
Tailor your resume to the role. Emphasize skills like scheduling, document management, and communication that are most relevant to administrative work.
Highlight accomplishments, not just duties. Use numbers or results when possible, such as cost savings, improved processes, or efficiency gains.
Keep formatting clean and professional. A simple, well-organized layout makes it easier for hiring managers to find key details.
Include a professional summary. This short section at the top helps recruiters quickly understand your strengths and value.
Frequently Asked Questions
1. What should I include in a sample administrative assistant resume?
Focus on your skills in scheduling, communication, and office management. Also highlight any software knowledge, organizational abilities, and achievements.
2. How long should an administrative assistant resume be?
For most candidates, a one-page resume is ideal, but if you have more than 7–10 years of experience, two pages may be acceptable.
3. Do I need to include certifications?
Yes, if you have certifications such as Microsoft Office Specialist or office management-related training, include them. They add credibility to your resume.
4. How can I make my administrative assistant resume stand out?
Use strong action verbs, quantify your achievements, and tailor your resume to each job posting by aligning your skills with the role’s requirements.
Would you like me to also create 3 more variations of the resume sample (for entry-level, experienced, and executive assistant) so your blog post appeals to a wider range of job seekers?
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