When applying for an administrative assistant position, your resume needs to strike the right balance between professionalism, clarity, and relevance. This role often serves as the backbone of office operations — handling scheduling, communication, records, and day-to-day support that keeps everything running smoothly. A well-crafted resume can make all the difference, helping you stand out in a competitive applicant pool.
Below, you’ll find a realistic, manually written sample resume for administrative assistant tailored to highlight relevant skills and experience. Alongside the example, I’ll share practical tips so you can adapt the format to your own background.
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Sample Resume for Administrative Assistant
Name: Priya Mehra
Phone: +91-9876543210
Email: priya.m@example.com
Location: New Delhi, India
Professional Summary
Organized and detail-oriented Administrative Assistant with 4+ years of experience supporting senior executives and managing office operations. Skilled in coordinating schedules, handling correspondence, and maintaining efficient workflows. Adept at using MS Office Suite, handling confidential information, and ensuring smooth day-to-day operations in fast-paced environments.
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Key Skills
Calendar management and scheduling
Document preparation and filing
Meeting coordination and travel arrangements
Proficient in MS Office Suite and Google Workspace
Strong written and verbal communication
Data entry and record keeping
Time management and multitasking
Client interaction and front-desk management
Professional Experience
Administrative Assistant
Bright Horizon Consulting, New Delhi
June 2021 – Present
Manage daily scheduling for three senior executives, coordinating internal and client meetings.
Prepare and proofread business documents, reports, and presentations.
Maintain organized filing systems for both physical and digital records.
Act as first point of contact for clients, handling calls and emails professionally.
Assist in onboarding new employees, including document verification and workspace setup.
Office Assistant
Urban Edge Solutions, New Delhi
March 2019 – May 2021
Supported day-to-day administrative functions, including stationery inventory and vendor coordination.
Scheduled internal training sessions and managed meeting room bookings.
Processed and recorded incoming and outgoing correspondence.
Assisted the HR team with basic administrative support during recruitment drives.
Education
Bachelor of Arts in English Literature – Delhi University – 2018
Certifications
Diploma in Office Administration – 2019
Advanced MS Excel Training – 2020
Resume Writing Tips for Administrative Assistants
Tailor your resume to the job description – Focus on skills and experiences mentioned in the posting.
Show organizational impact – Quantify results where possible (e.g., “Reduced meeting scheduling conflicts by 30%”).
Highlight technology skills – Include relevant office software, project management tools, and communication platforms.
Keep it concise and professional – A one-page resume works best for most candidates in this role.
FAQ – Sample Resume for Administrative Assistant
1. Should I include soft skills on my administrative assistant resume?
Yes, skills like communication, time management, and adaptability are crucial in this role. However, support them with real examples in your experience section.
2. Is it okay to use a functional resume format?
While possible, most hiring managers prefer a reverse chronological format unless you have career gaps or are switching careers.
3. How do I make my resume stand out?
Include specific achievements, mention technology skills, and show how your work contributed to organizational efficiency.
4. Should I add certifications?
Absolutely. Relevant certifications in office administration, MS Office, or business communication can give you an advantage.
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