Secretaries are the backbone of any well-functioning office. Whether you’re handling schedules, managing correspondence, or supporting executives, your resume needs to showcase your ability to multitask and stay organized. Employers want to see not only your clerical skills but also your professionalism, reliability, and communication style.
In this guide, we’ll walk you through what makes a great secretary resume and share a complete, job-winning example that you can use for inspiration. Whether you’re an entry-level office assistant or a seasoned executive secretary, having the right resume can make all the difference in landing interviews.
Let’s start by looking at a strong, professionally crafted secretary resume example.
SECRETARY RESUME SAMPLE
Emily Clarke
Phone: (555) 123-4567
Email: emily.clarke@email.com
Location: San Diego, CA
Professional Summary
Highly organized and dependable Secretary with over 5 years of experience supporting senior managers and teams in fast-paced office environments. Skilled in calendar management, document preparation, meeting coordination, and front-desk duties. Known for maintaining confidentiality, improving office workflows, and providing exceptional administrative support.
Core Skills
Scheduling and Calendar Management
Document Filing and Retrieval
Microsoft Office Suite (Word, Excel, Outlook)
Customer Service and Reception
Meeting Coordination
Confidentiality and Discretion
Data Entry and Record Keeping
Office Equipment Operation
Professional Experience
Office Secretary
BrightEdge Solutions, San Diego, CA
April 2021 – Present
Coordinated daily schedules and meetings for 4 senior executives
Answered and routed over 50 calls per day with professionalism
Managed supply inventory and placed orders to maintain office efficiency
Prepared reports, meeting minutes, and internal communications
Implemented a digital filing system that reduced paperwork by 30%
Administrative Assistant
GreenTech Group, San Diego, CA
June 2018 – March 2021
Provided front-desk reception and administrative support for a staff of 30+
Handled all incoming mail, email, and office inquiries
Created Excel spreadsheets to track expenses and scheduling
Assisted with onboarding new employees and setting up workstations
Education
Associate Degree in Office Administration
San Diego City College, CA
Graduated: 2018
Certifications
Certified Administrative Professional (CAP) – 2022
Microsoft Office Specialist – Excel & Word
RESUME WRITING TIPS FOR SECRETARY ROLES
Tailor your resume to the job posting – Look for keywords like “calendar management,” “customer service,” or “document handling” and match them to your experience.
Highlight your software skills – Proficiency in tools like Microsoft Office, Google Workspace, and scheduling software is essential.
Focus on achievements, not just duties – Mention things like reducing errors, improving office workflow, or streamlining filing systems.
Keep your formatting clean and simple – Your resume should reflect your organizational skills. Use bullet points, consistent fonts, and clear headings.
Use a professional summary – This short intro can instantly show your value and get the recruiter’s attention.
FAQ FOR SECRETARY RESUME EXAMPLES
1. What should I include in a secretary resume?
Include a professional summary, key skills, work experience, education, and relevant certifications. Highlight your administrative and organizational strengths.
2. Can I use the same resume for every secretary job?
It’s better to customize your resume for each job. Tailor your summary and work experience to match the specific duties listed in the job description.
3. Is a cover letter necessary for secretary positions?
Yes, a well-written cover letter can set you apart. It allows you to explain why you're a great fit for the role and showcase your communication skills.
4. How long should my secretary resume be?
Keep it to one page if you have less than 10 years of experience. Two pages are acceptable for more seasoned professionals, but keep it concise and relevant.
By following these examples and tips, you’ll be on your way to creating a polished, professional resume that helps you stand out as a top candidate in today’s competitive job market.
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